Boston Project Rebound Reentry Services, Inc

Board Of Directors Manual

Approved by board f Directors on _____________

BPRRS Board Of Directors Manual

  1. Qualifications
  2. Duties and Responsibilities of Board
  3. Policy Making
  4. Committees
  5. Officers
  6. Attendance
  7. Fiscal Responsibilities
  8. Fundraising
  9. Planning
  10. Elections
  11. Recruitment and Orientation
  12. Evaluation and Dismissal
  13. Qualifications

1.  Qualifications of Board of Directors

  1. Have experience in working for a nonprofit organization or served as a board member of a nonprofit organization.
  2. Have general business or entrepreneurial experience.
  3. Have a background in accounting or financial management.
  4. Have a background in community service and volunteerism
  5. Must compliment the diversity of our board and the client in which we serve.
  6. Must be able to attend a Board meeting once a month or when needed

 2. Duties and Responsibilities of Board

  1. Determine the Organization’s Mission and set policies for its operation, ensuring that organization charter and bylaws are being followed
  2. Approve organization’ program from year to year and engage in long-term planning to set organization’s long term direction.
  3. Establish and approve Fiscal Policy with financial budgets and procedures.
  4. Provide adequate resources for the activities of the Organization through direct financial contributions and commitment to fundraising.
  5. Developing and maintaining a communication link between the community and the organization and the promotion of its work.
  6. Ensure the organization is in full compliance with rules and regulations set by local.state and federal Government.

*Duties that isn’t included in the description of the board of the trustees: involvement in the day to day activities of the organization, hire staff other then Executive Director, and make detailed decisions without consultation of the hired staff.

 3. Policy Making

  1. The Board of Directors of are responsible for creating the organization’s charter (Articles of Incorporation) and organization bylaws.
  2. Establish a Personnel manual.
  3. Establishment of a Conflict of interest Policy.
  4. Establishment of a Sexual Harassment Policy
  5. Establishment of a Volunteer Policy.

4.Committees and Officers

Boston Project Rebound Reentry Services, Inc. board of trustees will have the authority to create appropriate Committees such as:

  1. Chairman – the chairman should be a person who is respected by the board, Staff and the community. They must have demonstrated good work ethic, integrity, and a strong advocate for the organization and has had at least one year of experience on the board and has fulfilled their responsibilities and duties as a member of the board. The Chair of the board will also chair the executive committee.
  1. Treasurer– the treasurer must be someone with an extensive financial background of accounting and business and preferably in the area of non-profit organization.
  2. Secretary/Clerk –Must have administrative background and demonstrate organizational skills and can record information accurately. Secretary will be responsible for maintaining the records of the meeting. Shall be responsible for circulating the minutes for the board of trustees and for public records.

5. Attendance

  1.  All Board Members are required to attend monthly board meetings which shall take place the first Friday of every month. if a board member has an excuse of absence such as illness, travel on official BPRRS business, or death, The chair shall consider that as an excused absence from meetings.
  2. Unexcused absence: If a board member has one unexcused absence they shall receive a Verbal Warning by the board. The second unexcused absence shall result in a written warning. The Third unexcused absence shall result in removal from the board of directors by a 2/3 majority vote of the board.

6. Fiscal Responsibilities

  1. The Board is responsible for the approval and monitoring the organization’s budgets and financial statements. The annual budget must be constructed with the help and Cooperation of the entire board. The board will also be responsible for approving any financial infrastructure that is created and proposed by the paid staff.
  2. Budget Approval– In order for a budget to be passed, it must be passed by 2/3 majority vote of the board of directors.

7. Fundraising

  1. The individuals who have made a commitment to being an integral part of the success of Boston Project Rebound Reentry Services, Inc. must set the tone and lead by example.